A picture may be worth a thousand words but it can also jam up a Word document and make it difficult to handle – to send or to revise.
If you like to put pictures in to Word documents (Word 2010 and other versions) and you think you’ve re-sized them to fit, be aware that you have actually saved the original picture file, whatever its size, into your Word document, where it is stored.
That’s why I recommend that you change the following setting in Word so that the file size is what you need for your document and not the file size of the original image you want to paste into it. Remember, too, that this setting applies only to pictures in the current file or the filed selected in the list next to Image Size and Quality. By default, this setting is put at Print (or 220 ppi).
1. Click the File tab in the menu.
2. Under Help, click Options, and then click Advanced
3. Under Image Size and Quality, clear the check box “Do not compress images in file”.
Now, when you save your Word document, your pictures will be reduced to the size you need in that document, which often means a much smaller and more manageable file, especially if you need to e-mail it elsewhere.
